Ski Club Board Positions -- Practical Version

San Francisco Ski Club

Board of Directors Positions
 
President
- Serves as chief representative of the club
- Provides general supervision and direction for the club
- Presides over weekly club meetings and monthly Board meetings
 
Vice President
- In the absence of the president, is the chief representative and presides at
  weekly club meetings and monthly board meetings
- Member of the club Finance committee and responsible for club insurance
- Participates in club PR, advertising and marketing as required
 
Director of Activities
- Host two annual planning meetings and develops two six month activities
  calendar
- Ensures that the development and execution of activities/events represent
   broad and diverse interests of club members 
- Member of the Finance Committee
- Ensures that activities and events are financially sound and with the treasurer,
  provides financial advice to other activity leaders
- Participates in planning of trips/activities, but it is generally expected to select,
  appoint or find other members to lead trips/activities.
- Responsible for updating the activity calendar on the Club's Web site, Skigram,
  telephone hotline and weekly Hot Sheet.
  Also distributes as appropriate, e-mail blasts alerting members to select
  activities.
- Announces club activities at weekly club meetings
 
Director of Trips and Cabins
- Ensure the smooth opening and closing of the Tahoe cabin
- Negotiates and signs new/existing seasonal cabin lease
- Select/appoints/finds weekend trip leaders 
- At weekly meetings and via e-mail, telephone, takes member reservation and
  payment for cabin stays
- Ensure smooth running of the cabin throughout the season
- Serves as liaison between members and property management co.
- Arranges for wood delivery, snow plowing, cleaners
 
Director of Racing
- Attends SL Racing monthly/bimonthly meetings
- Publicize/promote participation in the club's race team
- Helps plan/host the annual "Racey Affair" event
- Creates/submits race expenses budget to the Board
- Registers SL racers at weekend races
 
Director of Membership
- Works toward building and retaining club members
- Keeps a database of membership and maintains/distributes club roster
- Organizes the annual New Member Open House
- Welcomes and introduces new/prospective members at weekly meetings
- Distributes new member applications; reviews them and presents a
  Membership Report to recommend applicants at monthly Board meetings
- Oversees annual membership renewal
 
Treasurer
- Maintains financial reports including The Balance Sheet, Profit & Loss
  Statement, Check Register, and other reports as necessary
- Member of the Finance Committee
- Provides recommendations regarding investment of club funds
- Oversees club activities/events from a financial standpoint. Consults with
  Activities Director/Leaders to develop budgets for all activities that require
  expenditure of club funds in advance of collection of income from participants.
- Reviews all Check Requests and Final Accounting Reports of all club
  activities/events.
- Makes copies of all checks received and makes timely deposits of all income'
  executes a reconciliation of monthly bank statements.
- Reviews and pays all club invoices/check requests
- Alerts the Board to any potential or actual financial issues
- Investigates what Ski Club tax filings are appropriate and to prepare/file such
  forms
 
Director of Administration
- Responsible for the annual Board elections
- Plans/executes the annual spring banquet
- Takes on club projects, as needed
- Maintains club property list, including sound system
 
Secretary
- Responsible for making the official record "Minutes" of the Board proceedings,
  issues and decisions
-Takes and transcribes notes from monthly Board meetings
- Maintains supply of official club stationery
 
Singles League Rep
- Attends monthly Singles League meetings and serves on a SL committee
- Is the liaison between the club and SL
- Publicizes SL events at club meetings, on the Club's Web site, Skigram and in
  all other communications to members
- Sells/handles tickets for SL events
- Assists with the annual Snowball
 

Bay Area Council (BAC) Rep
- Attends monthly BAC meetings and serves as the liaison between the club and
  BAC
- Publicizes BAC events at club meetings, on the Club’s Web site, Skigram, and
  in all other communications to members
- Sells/handles tickets for BAC events
- Administers the discount lift ticket program


***Nonboard position*****

Webmaster
-    Keeps San Francisco Ski Club web site sfskiclub.org up-to-date with club and league information
-    Posts news provided by the Board and club members
-    Writes announcements and adds graphics/photographs to keep members informed and make the site attractive and engaging for members, prospective new members

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